Project Based Support
Strategic, time-bound projects designed to set up, refine, or evaluate your practice systems without ongoing commitment.
One-time Projects
Full Tech Suite Setup
For brand new or restructuring practices
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A comprehensive backend setup including your scheduling system, forms, practice management tools, client workflows, payments, and automations. This includes documentation and standard operating procedures so you can return to your systems with confidence.
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(As needed; not exhaustive):
Scheduling + forms
EHR setup
Email and automations set up
Integrations across platforms
Payment workflows
Documentation
Practice SOP guidelines (if you have/will have other clinicians working with you)
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Starting at $800
Scope of project will determine final estimate based on hours required for implementation, configuration, and testing.
Website Setup
For practices needing a clean and functional online presence
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A functional, accessible professional website built to support your practice goals - with messaging clarity, scheduling integration, and user-friendly design at the core.
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(As needed; not exhaustive):
Website setup and basic design (options to help with branding here)Contact forms and scheduling
Page structure and integrations
Basic SEO and best practices for accessibility
5-7 total pages: home, services (1-3), about, contact, frequently asked questions, blog
We can add a Terms & Conditions and Privacy Policy but these will need to be provided from a template (we can suggest) or lawyer - not included in cost
Optional add-on: branding including colors, fonts, voice
Optional add-on: full copywriting of website
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Starting at $1,500
Final investment varies based on scope and complexity.
Podcast Setup
For clinicians building educational or marketing content
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Get up and running with your podcast quickly - from hosting and distribution to workflow strategy and publishing templates so you can operate confidently on your own.
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Setup + education for hosting, recording, editing
Episode workflow creation
Template for show notes
Upload + distribution setup
(Spotify, Apple, etc.)
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Starting at $800
Scope of project will determine final estimate based on hours required
Tech & Systems Audit
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A comprehensive review of your practice systems with clear insights, bottleneck identification, and actionable recommendations so you know the what and why before you fix.
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Full review of current software and workflows
Written and screenshare (non-EHR/PHI) feedback
Education on systems and recommendations how to integrate feedback confidently and cohesively
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Starting at $500
Scope of project will determine final estimate based on hours required
For providers who feel overwhelmed or inefficient
How One-Time Projects Work
Inquiry + 30-minute consultation call for the project
Clear estimate and timeframe provided for the deliverable
Agreement + timeline finalization
Project time
Handoff deliverable and next-step guidance as applicable
Have Another One-time Project in Mind?
We love helping folks get started, spruce (or spice) things up, and anything in between. Let us know a bit about what you need done and we will see if might be a good fit.
Frequently Asked Questions
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One-time project services are ideal if you need foundational support, such as setting up your tech stack, building a website, launching a podcast, or auditing your current systems - but don’t need ongoing operational support.
If you’re looking for long-term partnership, inbox management, or ongoing admin strategy, a monthly container will likely be a better fit. You can learn more about the monthly option here.
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Most one-time containers are completed within 2–6 weeks, depending on scope and responsiveness. At the start of the project, you’ll receive a clear timeline outlining milestones, communication expectations, and deliverables.
We prioritize structure and clarity so you’ll always know what’s happening and what’s needed from you.
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Yes, and that’s the point.
Our goal is not to create dependency, but self-sustainability. You’ll receive walkthroughs, documentation, and guidance so you feel confident navigating your systems independently.
If you later decide you’d like additional or ongoing support, we can explore a monthly retainer option.
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We primarily support platforms commonly used by private practices, including:
Google Workspace
Squarespace, WordPress, Wix
Practice management and EHR systems
Project management and work management software
Social media
Email marketing platforms
Podcast hosting platforms
If you’re unsure whether your stack is a fit, reach out - we’re more than happy to clarify.
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For larger builds (like full tech suite or website setup), payment plans may be available. Details are discussed and shared during the inquiry process.